CONTACT THE CLERK
Location Information
McCreary County Clerk’s Office
1 North Main Street
PO Box 699
Whitley City, KY 42653
Phone: (606)-376-2411
Fax: 606-376-3898
Office Hours:
Monday – Friday: 8:30 AM – 4:30 PM
First Saturday: 9:00 AM – 12:00 PM
1 North Main Street
PO Box 699
Whitley City, KY 42653
Phone: (606)-376-2411
Fax: 606-376-3898
Office Hours:
Monday – Friday: 8:30 AM – 4:30 PM
First Saturday: 9:00 AM – 12:00 PM
Fishing & Hunting licenses are available at various local vendors. For a list of local license agents call 1-800-858-1549. Since August 30, 2000, licenses can be purchased toll free by phone at 1-877-KYTAG01(1-877-598-2401) or on the Internet at http://fw.ky.gov.
Below is a summary of licenses & permits available. If you cannot find the information you need at this site, the Department of Fish & Wildlife (KDFWR) Web site has more detailed information.
Since March 1, 1999, senior and disabled residents previously exempt from license requirements are required to purchase a $5.00 license to hunt and fish. The license allows you to hunt and fish and covers the following state permits: deer, turkey, migratory bird, waterfowl, and trout. Qualifications for purchasing the discounted license are the same as the qualifications were for the exemption. For senior residents, they simply need to give their date of birth. The Senior/Disabled selection will only show when the date of birth indicates the customer has reached his/her 65th birthday.
Disabled residents must be a veteran with at least a 50% service-connected disability or be declared totally and permanently disabled by the Federal Social Security Administration, the State Department of Worker’s Claims, the United States Railroad Retirement Board, the Kentucky Teacher Retirement system or the United States Office of Personnel Management. They must provide the department with certification of their disability from the appropriate agency. Once the department receives the correct certification, the hunter/angler will be issued an authorization card. The card will be valid for a period of 3 years and can be renewed at the end of the period by re-applying for a disabled authorization card. You must go to any license agent or the internet and purchase your $5.00 discounted license each year to be legal to hunt or fish. When purchasing the discounted license, the hunter/angler will present the authorization card to the license agent. The license agent will be required to enter the card number to access the Senior/Disabled license table and make the sale. For more information, go to Disability License Exemption Information.
In both cases, the resident will be asked for a date of birth. The disabled resident also will be asked to supply the authorization card. In both cases, documentation of their qualification to purchase the discounted license must be carried in addition to the license itself while hunting or fishing. For the disabled resident, the authorization card is the proof needed. For the senior resident, a driver’s license is all the proof needed, but other documentation of residency and age is acceptable.
The following licenses are available through any License Agent:
HUNTING LICENSES allow the holder to take legal game species statewide by gun, bow, dog or falconry. Deer and turkey hunters must have deer or turkey permits in addition to the appropriate hunting license. Migratory bird hunters must have a migratory bird permit or a waterfowl permit in addition to the hunting license.
FISHING LICENSES allow the holder to take sport and rough fish statewide by rod and reel, pole or line, or other specified legal methods.Trout fishermen must also have a trout permit.
COMBINATION LICENSES allow the holder to perform any act authorized by either a hunting or fishing license.
TRAPPING LICENSES are required of all trappers, regardless of age or residence. None of the hunting or fishing license exemptions applies to trappers. Trapping licenses are valid from March 1 through the last day of February.
SENIOR/DISABILITY LICENSES allow qualified residents to perform any act authorized by either a hunting or a fishing license and to take trout, deer, turkey, waterfowl and other migratory game birds without any additional state permits. License holder would be required to purchase the Federal Waterfowl Permit to hunt waterfowl.
Combination Fishing and Hunting License – Available only to Kentucky residents.
Sportsman License – Includes Combination Hunting and Fishing License, Resident Deer Permit, Spring Turkey Permit, Resident Fall Turkey Permit, State Waterfowl Permit and Trout Permit
Jr. Sportsman License – Includes Jr. Hunting, Jr. Deer and Jr. Turkey permits. Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. Parent or guardian must sign the license at the time of purchase. Children under the age of 12 are license exempt (effective with the 2008 license season)
Resident Hunting – Available only to Kentucky residents.
1-Day Hunting – Valid only for one (1) day, specified by the purchaser. Date may be today or any date in the future. MAY NOT BE USED FOR DEER, ELK OR TURKEY HUNTING.
Jr. Hunting – Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. Parent or guardian must sign the license at the time of purchase. Children under the age of 12 are license exempt (effective with the 2008 license season)
Resident Fishing – Available only to Kentucky residents.
Joint Fishing (husband-wife)** – Available only to Kentucky residents. Costs 10% less than two fishing licenses bought separately.
1-Day Resident Fishing – Valid only for one (1) day specified by the purchaser. Starting date may be today or any date in the future.
Senior/Disabled License – Available only to Kentucky residents. Includes Combination Hunting and Fishing License, all Deer Permits, Spring Turkey Permit, Resident Fall Turkey Permit, State Waterfowl Permit and Trout Permit. Must be over 65 or have a department issued disability authorization card.
Resident Trapping – Required of all trappers except landowners or tenants, who must have the landowner/tenant trapping license.
Resident Landowner/Tenant Trapping – Not available to nonresident, even those trapping on the property they own.
Jr. Trapping – Required of all trappers under the age of 16. Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. Children under the age of 12 are license exempt (effective with the 2008 license season).
Annual Nonresident Fishing – Valid for entire license year.
1-Day Nonresident Fishing – Available only to nonresidents. Valid only for one (1) day specified by the purchaser. Starting date may be today or any date in the future.
7-Day Nonresident Fishing – Available only to nonresidents. Valid only for a consecutive seven-day period, specified by the purchaser. Starting date may be today or any date in the future.
15-Day Nonresident Fishing – Available only to nonresidents. Valid only for a consecutive 15-day period, specified by the purchaser. Starting date may be today or any date in the future.
Nonresident Annual Hunting – Identical to a resident license, except required of persons who are not Kentucky Residents. REQUIRED FOR DEER, ELK OR TURKEY HUNTERS.
1-Day Nonresident Hunting – Valid only for one day, specified by the purchaser. Date may be today or any date in the future. MAY NOT BE USED FOR DEER, ELK OR TURKEY HUNTING.
5-Day Nonresident Hunting – Valid only for a consecutive (5) five-day period, specified by the purchaser. Starting date may be today or any date in the future. MAY NOT BE USED FOR DEER, ELK OR TURKEY HUNTING.
Nonresident Trapping – Required of all nonresident trappers.
Jr. Trapping – Required of all trappers under the age of 16. Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. . Children under the age of 12 are license exempt (effective with the 2008 license season)
Jr. Hunting – Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. Parent or guardian must sign the license at the time of purchase. . Children under the age of 12 are license exempt (effective with the 2008 license season)
Jr. Sportsman License – Includes Jr. Hunting, Jr. Deer and Jr. Turkey permits. Available to residents and nonresidents who have not yet reached their 16th birthday. Valid for the entire year in which issued, even if the license holder turns 16 during that year. Parent or guardian must sign the license at the time of purchase. . Children under the age of 12 are license exempt (effective with the 2008 license season)
PERMITS are required in addition to the appropriate hunting or fishing license.
Resident Deer Permit – Required to hunt deer. Entitles the holder to two deer.
Non-Resident Deer Permit – Required to hunt deer. Entitles the holder to two deer. MAY NOT BE USED IN CONJUNCTION WITH A ONE OR FIVE-DAY NONRESIDENT OR A ONE DAY RESIDENT HUNTING LICENSE.
Jr. Deer Permit – Issued to holders of Jr. Hunting Licenses only. Entitles the holder to one deer. Two per season may be sold to the Jr. license holder NOTE: Jr. hunting license holders may also buy the regular deer permit. Children under the age of 12 are license exempt (effective with the 2008 license season)
Bonus Antlerless Deer Permit – This permit entitles the holder to two antlerless deer in any zone. May use unlimited bonus antlerless deer permits in Zone 1 counties during any deer season. Must purchase a statewide deer permit before using bonus permit.
Bonus WMA Quota Hunt Deer Permit – Entitles the holder to two deer.
Waterfowl Permit – Required to hunt ducks, coots, mergansers, and geese. Also covers migratory game birds. Required of hunters over age 16. NOTE: Waterfowl hunters must also possess a federal duck stamp, available at Post Offices. May be used in conjunction with a one or five-day nonresident or a one day resident hunting license.
Migratory Game Bird Permit – Required to hunt doves, woodcocks, snipes, rails and gallinules. May be used in conjunction with a one or five-day nonresident or a one day resident hunting license.
Spring Turkey Permit – Entitles the holder to two bearded turkeys only. MAY NOT BE USED IN CONJUNCTION WITH A ONE OR FIVE-DAY NONRESIDENT OR A ONE DAY RESIDENT HUNTING LICENSE.
Resident Fall Turkey Permit – Entitles the holder to FOUR turkeys, either sex. MAY NOT BE USED IN CONJUNCTION WITH A ONE DAY RESIDENT HUNTING LICENSE.
Non-Resident Fall Turkey Permit – Entitles the holder to FOUR turkeys, either sex. MAY NOT BE USED IN CONJUNCTION WITH A ONE OR FIVE-DAY NONRESIDENT HUNTING LICENSE.
Trout Permit – Required for trout fishermen. Joint husband-wife license holders each need trout permits if both will trout fish.
Elk Lottery Permit – Persons who wish to hunt in the 2010 Elk Quota Hunt shall purchase an elk draw permit. The department shall select hunters by a random drawing of all valid elk draw permit holders. Hunters must comply with all applicable laws and regulations. A person cannot apply more than one time per application period. The permit will be sold until 4/30/2010.
Youth WMA Elk Lottery – Youth who wish to hunt in a special 2009 Youth Elk Hunt shall purchase this permit. Open to any applicant who will be less than 16 years old prior to May 1. Youths who turn 16 after the application period are still eligible for the hunt.
Resident Out-of-Zone Elk Permit – Entitles hunters who wish to hunt Elk out of the elk restoration zone during deer season to take one elk. Hunter must be a legal deer hunter.
Non-resident Out-of Zone Elk Permit – Entitles hunters who wish to hunt Elk out of the elk restoration zone during deer season to take one elk. Hunter must be a legal deer hunter.
USER PERMITS are required for certain wildlife management areas. They are required for all users of these areas — hikers, picnickers, birdwatchers, etc. (A group permit is available from the Frankfort office of KDFWR for organized events).
Peabody Wildlife Area User Permit – This area is located in Ohio and Muhlenberg counties.
Land Between the Lakes User Permit
Click Here for replacement options.
All hunters required to carry a Kentucky hunting license and born on or after January 1, 1975 must carry a valid hunter education course completion card while hunting. A bow hunter not in possession of a firearm while hunting may carry a valid National Bow hunter Education Program course completion card instead of the hunter education course card.
Children under 10 years old may hunt without a hunter education card, but must be accompanied by an adult who shall be in position to take immediate control of the child’s bow or firearm at all times while the juvenile is hunting. One adult shall not accompany more than two children at one time.
Hunter education cards are not required in order to purchase licenses or permits, but must be in the hunter’s possession when in the field. Hunter education cards obtained in other states are valid in Kentucky. Course information is available by contacting KDFWR.
Click the following link for more information on KDFWR Hunter Education.
A listing of fees is available at the Kentucky Department of Fish & Wildlife Resources web site.
This is filed when a property owner pledged his property as surety to secure the release of a prisoner from jail.
The document must have:
An affidavit of descent is filed when a person dies intestate or without a will. Document must be signed by the affiant and signature notarized. The affidavit, per KRS382.120, must have:
The affidavit shall be filed with the clerk of the county in which the property is situated. The clerk shall request a return mail address.
Document must be: signed by the affiant and signature notarized (KRS 382.130). The document must have a Preparation Statement and a return mail address (KRS 382.335 & 382.240). The affidavit, per KRS382.120, must have:
This document is filed by the personal representative of the estate prior to the closing of the estate. The affidavit, per KRS382.135, section 4, must have the names and addresses of persons receiving each property passing by will or interstate succession and the full fair market value of each property as estimated or established for any purpose in the handling of the estate. The document must have a signature by the personal representative (KRS 382.335), signature notarized (KRS 382.130), should list the properties being transferred by either address or legal description or both (Common Law & OAG 81-100), Preparation Statement, return mail address, the Will Book reference should be included if the transfer is the result of an intestate succession (KRS 382.110), Preparation Statement (KRS 382.335), and return mail address (KRS 382.335 & KRS382.240).
Any person aggrieved by the action of the district court in admitting a will to record or reject it may bring an original action in the circuit court of the same county to contest the action of the district court. Such action shall be brought within two (2) years after the decision of the district court. The parties may, in the same action, or in a separate action if the validity of the will is not in issue, seek construction, interpretation or reformation of a will. The notice must have the following requirements:
The notice must be signed by the plaintiff or his/her attorney. The signature does not have to be acknowledged or notarized.
Wills must be admitted for probate in the District Court of the County and an order issued probating the will by the District Court Judge. Once the will is probated it must be recorded in the County Clerk’s office along with the order appointing administrator or executor of the estate. The County Clerk shall retain the original copy of the will permanently.
Disclaimers shall be: Filed in district court, however if real property or an interest therein is disclaimed, an attested copy of the disclaimer from district court may be recorded in the office of the county clerk of the county in which the real estate is situated. The clerk shall request a return mail address. Disclaimers are filed in the Will Book and are indexed under the deceased name.
The clerk may record wills probated in another Kentucky county if an attested or certified copy of the will and order of probate from the County Clerk in the county where the will was originally filed is presented. (KRS 394.300) The County Clerk shall retain the certified or attested copy of the permanently.
The recording requirements for an out of state will are as follows: Before recording an out of state will, the county clerk or deputy must insure the will has been processed through the KENTUCKY probate court in their county & has a certificate of probate from their county. The will must be an authenticated or exemplified copy of the will & include the probate certificate from the resident state. The Kentucky probate court certificate is required with the authenticated copy of the will & certificate of probate (from the resident state) to be recorded in the county clerk’s office. The clerk may record an out of state will that was probated & recorded in another Kentucky county, if an attested or certified copy of the will & order of probate from the County Clerk in the county where the will was originally filed is presented.
Renunciation shall be: Made within six (6) months after probate. The document must be acknowledged before the county clerk and recorded with the county clerk in the county where the probate was made, or acknowledged before a subscribing witness(an attorney) and proved before (notarized) and recorded with the county clerk. The clerk shall request a return mail address. Renunciations are filed in the Will Book and are indexed under the deceased name.
For Private Corporations and Non Profit Corporations
The document must be:
The document must have:
The document must be executed as follows:
Assumed names are effective for 5 years from the date of registration and can be renewed by filing a renewal certificate 6 months prior to the expiration or renewal date. The filing requirements are the same as for the original.
The document must have the following:
The clerk shall request a return mail address.
The document may or may not be notarized.
Partnership agreements or certificates are filed with the Secretary of State first, then with county clerk.
The document must have:
This document is filed to execute a conversion of a manufactured home (mobile home) permanently to real estate.
The Deed Book and Page Number of the property where the manufactured home is to be permanently affixed must be referenced; no legal description (as that required in a Deed) is required. The document along with a copy of the surrendered title is filed in the Miscellaneous book with the owner(s) indexed as the Party One/Grantor. Linking of the document to the Deed Book and Page source is helpful. This document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
The document must have the following information:
The clerk shall request a return mail address.
The borrower must sign the document, and the signature must be acknowledged (notarized)
The document must have the following:
The clerk shall request a return mail address.
The grantors must sign the deed and the signatures must be acknowledged (notarized). The grantor and grantee must sign the consideration statement & the signatures must be notarized. The document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
The master deed establishes a Horizontal Property Regime per KRS381.815 & 381.810. Definitions regarding the horizontal property are found in KRS381.810 & recording requirements are listed in KRS381.835.
The document must have:
The property owner must sign the document, and the signature must be acknowledged (notarized).
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
The clerk shall request a return mail address.
Provides that a statement of consideration be on virtually all deeds. The Statement shall be sworn and notarized by both parties as to the true consideration in the deed.
A statement of the full consideration is required on all deeds except for the following:
In the case of a transfer other than by gift, or with nominal or no consideration a sworn, notarized certificate signed by the grantor or his agent and the grantee or his agent, or the parent or guardian of a person under eighteen (18) years old, that the consideration reflected in the deed is the full consideration paid for the property; or
In the case of a transfer either by gift or with nominal or no consideration, a sworn, notarized certificate signed by the grantor or his agent and the grantee or his agent, or the parent or guardian of a person under eighteen (18) years old, stating that the transfer is by gift and setting forth the estimated fair cash value of the property.
In the case of an exchange of properties, the fair cash value of the property being exchanged shall be stated in the body of the deed.
In the event of a transfer of property by will or under the laws of intestate succession, the personal representative of the estate, prior to closing out the estate, shall file an affidavit with the county clerk.
OAG 96-21 Deeds of nominal or no consideration and deeds of gift require the statement stating the fair market value of the property.
**It is important to note that although the document does not require a consideration certificate, transfer tax is still due. The preparer should offer some supporting documentation for the county clerk as it relates to real estate transfer tax due.
Contract for Deed (Land Purchase Contract)
Document must have:
The clerk shall request a return mail address.
Document must be: Signed and acknowledged (notarized) by both parties.
The title remains with the seller until the completion of the contract, at which time the seller must tender a deed to the buyer.
Transfer tax is then collected on the deed. It is not collected on the contract. Legal process tax is collected because the land contract is analogous to a mortgage and a conveyance has occurred.
Recording of deeds, KRS382.110
The document must have:
The grantor (seller) must sign the deed and the signatures must be acknowledged (notarized). The grantor (seller) & grantee (buyer) must sign the consideration statement and the signatures must be notarized. (KRS 382.135 & KRS382.120) The document must be flied in the county where the property is located (or greater part). KRS382.110
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
Transfer tax is collected on the consideration in the deed per KRS142.050. The tax is computed at the rate of $.50 per $500 value or fraction thereof. (Example: A deed lists a purchase price of $10,000.00. The deed tax due would be $10.00 plus the filing fee.) The transfer tax applies to the value listed in the deed and is imposed upon the grantor (seller). KRS142.050 (7) lists the types of deeds that are exempt from this tax.
Deeds not executed within the United States or any of its dependencies, may be, admitted to record when certified, under his/her seal of office, by any foreign minister, officer in the consular service of the United States, secretary of legation of the United States, or by the secretary of foreign affairs or a notary public of the nation in which the acknowledgement is made, or by the judge or clerk of a superior court of the nation where the deed is executed, to have been acknowledged or proven before him/her in the manner prescribed by law
A deed of correction may be prepared to clear up a defect in title or to correct a mistake.
An example may be the number of acres or a source of title. A deed of correction does not convey interest in land. It is important to note that the original grantor (seller) and grantee (buyer) must be the same in the deed of correction. One cannot add, remove or change a grantor and grantee in a deed of correction. If the deed includes any other parties it is not a deed of correction.
The document must have:
The grantor must sign the deed and the signatures must be acknowledged (notarized). The grantor and grantee must sign the consideration statement and the signatures must be notarized. The document must be filed in the county clerk’s office where the property is located.
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
Transfer tax would apply only if the consideration amount has been changed.
The document must have:
* indicates Documents which convey only utility easements do not require a consideration statement.
Documents must be: signed and notarized in the same manner as a deed. The grantor must sign the easement and the signatures must be acknowledged (notarized). The grantor and grantee must sign the consideration statement and the signatures must be notarized.
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
To be recorded in the deed book and indexed in the general index to deeds. Indexed under both parties and each parcel affected. The first party is the seller (grantor). The second party is the buyer (grantee).
Also known as:
The document must have the following information:
The clerk shall request a return mail address.
Document must be signed by the party or parties executing the release and the signature(s) notarized.
Also known as Bankruptcy Deed
The document must have:
The grantor must sign the deed and signatures must be acknowledged (notarized). The grantor and grantee must sign the consideration statement and the signatures must be notarized. The document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
Effective August 1, 2008 KRS 382.135 is amended to read a statement indicating the in-care-of address to which the property tax bill for the year in which the property is transferred may be sent is required for ALL deeds.
A Quit claim deed is defined as follows:
A deed of conveyance operating by way of release; that is, intended to pass any title, interest or claim which the grantor may have in the premises, but not professing that such title is valid, no containing any warranty or covenants for title.
The purpose is for an individual to convey away any real or perceived interest in a piece of real estate and can encompass on property or all property in the county.
You do not receive the legal assurance of the general warranty of title when a quit claim deed is used.
The document must have the following information:
The clerk shall request a return mail address.
Both parties must sign the document and the signatures must be acknowledged (notarized).
Filing requirements for a power of attorney to convey or release property are the same as required for recording a deed.
Document must have the following information:
The clerk shall request a return mail address.
Document must be: Signed and acknowledged (notarized) by grantor
There are two types of powers. A general power of attorney that grants full power and a specific that allows only specific acts.
Note: This document must be filed at the same time as recording a deed or mortgage signed by the power of attorney or the document must be on file in the county which the land record is being recorded.
The document has the same requirements as a Power of Attorney.
Document must have the following information:
Document must be: Signed and acknowledged (notarized) by the person revoking the power of attorney.
Transfer tax is collected on the actual consideration paid or to be paid in the deed, unless it is a gift
If the deed is a gift or indicates nominal consideration, the tax is paid on the estimated price the property would bring in an open market
The transfer tax is imposed upon the grantor.
The tax is computed at the rate of $.50 for each $500.00 of value or fraction thereof. A deed cannot be recorded unless the real estate tax has been collected. The tax required to be levied by this section shall be collected only once on each transaction and in the county in which the property is conveyed, or the greater of the property is located.
There are some exemptions from the deed transfer tax. The following list is an example of common exemptions: deeds between husband and wife, or between former spouses as part of a divorce proceeding; a merger or consolidation between and among corporations, partnerships; under a foreclosure proceeding; between parent and child or grandparent and grandchild; between a trustee and a successor trustee.
AKA (Also Know As) Materialman’s Lien.
The following lists of liens are recorded as mechanics liens:
These are filed when payment for building repair, storage or services has not been made. These are filed per KRS376.010, KRS376.080.
The document must have the following:
The person claiming the lien or someone on his behalf must sign the lien. Their signature must be notarized and the notary format must be subscribed and sworn to in order for the lien to be valid.
The clerk shall request a return mail address.
By clicking on the following links, you can print a Mechanics Lien form or release.
Any professional engineer, licensed architect, licensed landscape architect, professional land surveyor or real estate broker who performs professional services or services as defined in KRS322.010(4) for professional engineers, KRS323.010(3) for architects, KRS323A.101(3) for landscape architects, and KRS322.101(10) for professional land surveyors shall have a lien on the building, structure, land, or project on which the services were performed, to secure the amount of the charges for services with interest as provided in KRS360.040 and costs.
Recording Requirements:
Any lien listed above that involves public improvements will be governed by KRS376.210.
The statutes address various city assessments that may constitute a lien if filed and recorded. These liens include improvement assessments, sewer & sanitation assessments, general assistance receipts, and code enforcement, public improvements & ordinance-related liens. Many of the statutes are based on the class of city.
The document must be signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
A lien filed in favor of the Cabinet for Families and Children against all real & personal property of the obligor. This lien is to be filed as Lis Pendens and only in the real estate records of the county clerk’s office.
The document is filed in the county where the obligor lives.
The document must have:
The clerk shall request a return mail address.
Document must be: signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
A lien to enforce a child support obligation, which is created in another state, shall be enforceable against all real & personal property of the obligor located in this state. This lien is to be filed as a Lis Pendens and only in the real estate records of the county clerk’s office in the county or counties where property of obligor exists.
The clerk shall request a return mail address.
Document must be: signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
The notation of a lien on the certificate of title is effective for seven (7) years (or in case if a manufactured home thirty (30) years from the date the security interest is noted on the certificate of title. The filing of a continuation statement within six (6) months preceding the expiration of the initial period of notations effectiveness extends the expiration date for seven (7) additional years for all titled property (including mobile or manufactured homes.)
The original file date is the date used to determine the expiration date. Therefore the expiration date is seven (7) years from the original file date. The six (6) month period preceding the expiration date that the continuation statement can be filed is also based upon the original file date. The continuation statement must be in the county clerk’s office by the expiration date. There is no provision for envelopes that are postmarked on the expiration date, but received a few days later. If you do not have the continuation statement by the expiration date the filing has expired. Do NOT process a continuation statement after the expiration date. A filed financing statement lapses on the expiration date unless a continuation statement is filed.
The county that filed the original lien will process the continuation statement in its index and attach the continuation statement to the original title lien statement. There will not be any input into the AVIS system. It is important to remember that ONLY the county that originally filed a lien can continue or release a lien. The county that files the original lien and the continuation must insure the continuation statement is properly linked to the original filing. Proper filing of the continuation statement is imperative to keep intact the perfection of the lien.
NO FEE is collected on a continuation statement for any titled property. The fact that a lien on titled property now has an expiration date is to the benefit of each clerk. Continuations on titled property will be the exception rather than the rule. The recording requirements for a continuation statement are as follows:
The corporation shall have a lien for all taxes upon the land assessed & upon all personal property of the owners found upon the premises not exempt from execution, attachment, or distraint.
Unless suit is commenced or proceedings had within ten (10) years from July 1 of any particular year, the lien for that year’s taxes shall be lost.
After the action of the Circuit Court of the county upon the assessment & apportionment, the circuit clerk shall certify a copy of it to the County Clerk.
Index the lien in the real estate index as follows:
AKA (Also Know As) Revenue Cabinet Lien-Seizing Taxable Property
Within 72 hours after seizure of marijuana or a controlled substance, law enforcement will notify the Revenue Cabinet in writing of each seizure if the tax imposed by KRS138.872 has not been paid as evidence by the absence of the tax stamps, labels, or other official tax indicia required to be affixed to the marijuana or controlled substance.
Recording Requirements:
The notice required in this subsection shall be submitted in the manner prescribed by the Revenue Cabinet and shall include:
The lien will be in favor of the Commonwealth Revenue Cabinet.
Any custom operator who performs a service on a farm, including but not limited to filling of silos, hay bailing and crop spraying, by contract with, or by the written consent of the owner or manager of the farm, shall have a lien upon the farm crop involved to secure the cost of the service furnished.
Recording requirements for the lien and the lien release and associated fees are the same as the Mechanics Liens and Mechanics Liens Release – See this section for detailed information.
AKA (Also Know As)IRS liens, AKA (Also Know As) U S liens
The IRS prepares these documents. The liens are filed against the taxpayer per KRS382.480.
Documents must be: signed by the appropriate IRS agent. They do not require notarization.
The Commonwealth may file on the official records of any one (1) or more counties a forfeiture line notice of the lien created by statutes in Chapter 218A.
Recording Requirements:
The forfeiture lien notice shall be signed by an attorney authorized to institute a forfeiture action on behalf of the Commonwealth. The notice shall set forth the following information:
Any person who performs labor or furnishes materials, supplies, fixtures, machinery or other things of value to a lessee holding or owning a leasehold, or any right conferred by a lease, relating to oil, gas or other minerals, in the development or improvement of the leasehold, by contract with or by the written consent of the owner or the agent or representative of the owner of the leasehold, shall have a lien on the leasehold or the entire interest of the lessee including oil or gas wells, machinery and equipment, to secure payment for the labor or things furnished. If the labor or things are furnished at written consent of any contractor or subcontractor, or the agent of either, the lien herein given shall be for the benefit of whoever may furnish any of the labor or things mentioned. The lien herein provided for shall be effective against the leasehold, or the entire interest of the lessee therein, including all improvements thereon belonging to the lessee.
Recording Requirements for the lien and the lien release and associated fees are the same as Mechanics Liens – See this section(s) for detailed information.
This statute does not give the County Clerk’s office any right to refuse the lien as long as the lien has the correct filing information.
In other words, if the document meets the recording requirements, the clerk’s office is obligated to record the document.
A person is guilty of filing an illegal lien when he/she files a document or lien that he/she knows or should have known was forged, groundless, contained a material misstatement, or was a false claim. It shall be an affirmative defense that any material misstatement was not intentional.
Filing an illegal lien is a Class D felony for the first offense, a Class C felony for any second offense, and a Class B felony for any subsequent offense.
AKA (Also Know As) Notice of Execution.
The document must have the following:
The clerk shall request a return mail address.
The document must be signed by the judgment creditor or his/her attorney. The signature does not need to be notarized.
Lis pendens mean pending suit. The notice of lis pendens is filed on the public record for the purpose of warning all persons that the title to certain property is in litigation& that they are in danger of being bound by adverse Judgment.
The document must have the following information:
The clerk shall request a return mail address.
The document must be signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
Any county clerk shall receive for record and record any certified or attested copy of any matter in reference to bankruptcy which any Act of Congress of the United States may provide for as being necessary to be filed in the county wherein lands of a bankrupt are situated in order to be notice of said bankruptcy.
The document must have the following information:
The clerk shall request a return mail address.
The document must be signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
This lien filed by the Commonwealth against all property of any provider or recipient who is found to have defrauded the Medicaid program. The notice of the lien is to be recorded like a lis pendens. The statute allows for partial releases as well as full releases of this lien. The Commonwealth would be the legal entity to record the lien or to release the lien. The recording and release fees associated with this document would be the same as a state tax lien.
The document must have the following information:
The clerk shall request a return mail address.
The document must be signed by the person or entity asserting the lien or their attorney or agent. The signature does not need to be notarized.
Any convicted person owing fines, court cost, restitution, or reimbursement before or after his/her release from incarceration shall be subject to a lien upon his interest, present or future, in any real property.
The real property lien shall be filed in the circuit clerk’s office of the county in which the person was convicted and shall also be filed by the Commonwealth in any county in which the convicted person is known to own property or reside.
The lien must be foreclosed upon in the manner prescribed in KRSChapter 426 and shall remain valid until satisfied. The lien shall constitute a charge against the estate of any decedent owing moneys under this chapter.
The attorney for the Commonwealth, and not the crime victim shall prepare & file lien documents for moneys to be restored to the crime victim.
The manner of fling, recording, and releasing the lien shall be consistent with the provisions of KRSChapter 376.
Whenever any person who receives proceeds from the sale of lottery tickets in the capacity of a lottery retailer becomes insolvent, or dies insolvent, the proceeds due the corporation from such person or his/her estate shall have preference over all debts or demands.
The lien shall be of equal rank with the tax liens of the state, or any city, county, or other taxing authority within the state.
The lien must be recorded by the Lottery corporation with the county clerk of any county or counties in which the retailer’s business or residence is located, or in any county in which the retailer has an interest in property.
The lien will be against the retailer. The recording of the lien shall constitute notice of both original obligation to the corporation and all subsequent obligations to the corporation of the same retailer.
The lien will be prepared as a state tax lien.
Types of state tax liens are:
This document requires:
The clerk shall request a return mail address.
An Unemployment Lien on a parity with state, county and municipal ad valorem tax liens. It is superior to the line of any mortgage or other encumbrance heretofore or hereafter created is hereby created in favor of the cabinet upon all property of any subject employer from whom contributions, interest or penalties are or may hereafter become due. The lien shall attach to all interest in property, either real or personal, then owned or subsequently by the person against whom the assessment is made.
The cabinet may file notice of the lien with the county clerk office of any county or counties in which the subject employer’s business or residence is located, or in any county in which the subject employer has interest in property and such notice shall be recorded in the same manner as notices of lis pendens are and the file shall be designated “miscellaneous state tax liens.” Such recordation shall constitute notice of both the original assessment and all subsequent assessments of liability against the same subject employer.
A lien may be placed on all property, both real & personal, of an employer who has been assessed civil penalties by the commissioner for violations of the statutes on wage & hours. The lien shall be attached to all property & rights to property owned or subsequently by the employer.
Documents Required:
The lien shall be superior to the lien of any mortgage or encumbrance thereafter created & shall continue for ten (10) years from the time of the recording, unless sooner released or otherwise discharged.
Lien to be filed in the following offices:
The Labor & Human Rights Commissioners shall record a certificate prepared& furnished him/her by the general counsel.
It will include:
This instrument is generally lodged when a mortgage holder transfers his interest in a mortgage to another. The document must have the following:
The clerk shall request a return mail address. The document must be: signed by the mortgagor(s) and the signature(s) acknowledged(notarized). The document must be filed in the county clerk’s office of the county where the property is located(or the greater part).
The document requires:
The clerk shall request a return mail address. Document must be: signed by the mortgagor(s) and the signature(s) acknowledged (notarized). The document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
Kentucky law provides that a “Master Form for a Mortgage” may be filed in the county clerk’s office of any county. After this document has been recorded other mortgage documents can incorporate a reference to this document. The incorporation of the reference shall have the same effect as if the provisions of the master form had been set forth fully in the mortgage. Recording Requirements:
The clerk shall request a return mail address.
After the Master Form Mortgage is recorded, any of the provisions of such master form instrument may be incorporated by reference in any mortgage of real estate if:
Then:
County Clerk offices are receiving mortgages that name the borrower & usually a bank followed by the statement: MERS as nominee. In these cases county clerk offices should index the borrower & MERS & nothing else. The fee is the normal recording fee for a mortgage, nothing more. This is not an additional assignment. After the document has been filed MERS is the legal holder of the mortgage. Any change, assignment or release must come from MERS.
AKA – Indenture of Trust The document must have:
The clerk shall request a return mail address. The document must be: signed by the mortgagor(s) and the signature(s) acknowledged(notarized). The document must be filed in the county clerk’s office of the county where the property is located(or the greater part).
The document must have:
The clerk shall request a return mail address. The borrower (mortgagor) must sign the document. The signatures must be acknowledged (notarized). The document must be filed in the county clerk’s office of the county where the property is located (or greater part).
AKA Deed of Release, Satisfaction of Mortgage, Discharge of Mortgage. The document must have the following information:
The clerk shall request a return mail address. Document must be signed by the party or parties executing the release and the signature(s) notarized.
KRS 382.520 provides statutory direction for renewal, extension or additional loan under a mortgage on real estate. It also defines the superiority of liens & makes a provision to request a mortgage release to secure additional indebtedness. This document is not a deed of release but a notice to the Senior Mortgage holder of a request to secure additional debt by the mortgagor. The provisions are as follow:
The request must be sent by certified mail with a return receipt to the holder of the mortgage, at the address of record. The clerk shall request a return mail address.
Condo Plats (Floor Plans) require:
Condominium plats (floor plans) are not required to go through the planning commission. However additional expense fee may be charged as similar to the plats if the planning commission requires consistency for the Preparation of a blue line.
The County Clerk shall record plats after approval by the planning commission, (KRS 100.283). The document must have the following:
The statutes do not give additional specific requirements for plats, however the fact that a survey or plat describes the land, it is presumed that the survey or plat must have:
A deed and a plat are two legal instruments that relate to each other. Therefore, it can be argued that many of the requirements for a deed are also requirements for a plat. The statutes provide the following documents requirements for a plat:
The statutes do not give additional specific requirements for plats, however the fact that a survey or plat describes the land, it is presumed that the survey or plat must have:
The purpose of a plat or survey is to provide a map of the property. Part of the definition includes:
As of July 1, 2001, all new UCC filings will be filed with the Kentucky Secretary of State’s Office, with the exception of the following:
Any questions concerning new UCC filings (other than exceptions) should be directed to the Secretary of State’s Office, UCC Branch.
Any fixture filing, or filing on timber to be cut, or minerals to be extracted would be designated to be filed in the real property records and must contain a reasonable description of the real estate.
New legislation eliminates the requirement for signatures of either the debtor(s) or secured party(s) on any UCC document or Title Lien Statement filed.
Filing Requirements
An initial financing statement may reflect an assignment of all of the secured party’s power to authorize an amendment to the financing statement by providing the name and mailing address of the assignee as the name and address of the secured party.
A secured party of record may assign all or part of its power to authorize an amendment to a financing statement by filing in the filing office an amendment of the financing statement which:
A continuation statement may be filed only within six (6) months before the expiration of the 5-year period. The continuation statement lasts for up to five years from the original file date. The continuation will lapse unless another continuation is filed. The original file date is always the key date as it relates to a lapsed filing or as it relates to the six month period before a continuation can be filed.
Filing Requirements:
The only UCC’s County Clerks should process are Fixture Filings, As-Extracted Mineral or Timber to be Cut. These documents are to be filed in the Real Estate Records of the County Clerk’s office, only accepted records that meet the above requirements. Any other UCC must be filed with the Secretary of State.
Filing Requirements:
Filing Requirements:
A UCC filing must have the name and address of the debtor and must identify the debtor as an individual or organization. A UCC filing must also have the name and address of the Secured Party (Lender).
This release covers liens of Architect Lien, Assessment Liens, Attorney Liens, Engineer Liens, Farm Crop For Service Lien, Gas Oil Mineral Leasehold Lien, Judgment Lien, Land Surveyors Lien, Landscape Lien, Lis Pendens, Materialman’s Lien, Mechanics Lien, Motor Vehicle Repair & Storage Lien, Real Estate Broker Lien, Veterinary Liens, Work & Supply Lien… The release requires the following:
The clerk shall request a return mail address.
The lien release can only be made by the same entity that filed the lien. Recording requirements are the same as Release of Lis Pendens. The clerk shall request a return mail address.
The owner or claimant of property against which a lien has been asserted under KRS376.010 may at any time before judgment has been rendered enforcing the lien, execute before the County Clerk where the lien was filed, a bond for double the amount of the lien claimed with good sureties to be approved by the clerk. Conditioned upon the obligors satisfying any judgment that may be rendered in favor of the person asserting the lien. The clerk shall preserve the bond and upon its execution, the lien shall be discharged. The surety bond is recorded along with the release document. The document must have:
The clerk shall request a return mail address.
Prior to judgment a bond to release a lien may be executed before the county clerk in the county in which the lien was filed. The bond must be double the amount of the lien claimed. The clerk shall approve the bond only if the bond is secured by:
The document must have:
The clerk shall request a return mail address.
The release requires the following:
The clerk shall request a return mail address.
The release requires the following:
The clerk shall request a return mail address. Note: The filing fee for an out of state lien child support lien and the release is different from the in-state lien fee.
The statute addresses this lien release as a marginal release. “When any tax has been paid, the president or treasurer of the corporation shall enter the word “paid” upon the record in the proper column, and enter the amount so paid & subscribed thereto the name of the corporation by him.” The preferred method of releasing this or any lien is by recording a release document. The recording requirements for a release document would be the same as the Release of Lis Pendens. Index the lien in the real estate as follows:
AKA (Also Known As) Deed of Release, Satisfaction of Mortgage, Discharge of Mortgage The document must have the following:
Documents must be signed by the party or parties executing the release & the signature(s) notarized. Note: Blanket releases which release more than one reference, the clerk shall collect a fee of $4.00 for each additional reference for indexing the notation.
AKA (Also Known As) Marijuana Lien The Commonwealth is the entity asserting the lien and the only entity that can release the lien.
AKA (Also Known As) IRS Release or U. S. Release The IRS prepares these documents. The release must be prepared by the IRS or appropriate U.S. Government entity. The release must be signed. Note: On rare occasions, the IRS will release more than one reference in a release. The $3.00 additional notation fee would apply.
The Commonwealth is the entity asserting the lien and the only entity that can release the lien.
The release requires the following:
The clerk shall request a return mail address.
The requirements are the same as a release of any other lis pendens. The State must prepare & sign the release. The document must have:
Recording & indexing requirements are the same as State Tax Lien Releases. See section on State Tax Lien Releases. The Commonwealth is the entity asserting the lien & and the only entity that can release the lien.
The document must have:
Recording and indexing requirements are the same as State Tax Lien Releases. See section on State Tax Lien Releases above. The Commonwealth is the entity asserting the lien and the only entity that can release the lien.
Recording and indexing requirements are the same as State Tax Lien Releases. See section on State Tax Lien Releases above. The Commonwealth is the entity asserting the lien and the only entity that can release the lien.
The document must have the following:
The clerk shall request a return mail address.
The grantors must sign the deed and the signatures must be acknowledged (notarized). The grantor and grantee must sign the consideration statement & the signatures must be notarized. The document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
The document requires:
The clerk shall request a return mail address.
Document must be: signed by the mortgagor(s) and the signature(s) acknowledged (notarized). The document must be filed in the county clerk’s office of the county where the property is located (or the greater part).
Condo Plats (Floor Plans) require:
Condominium plats (floor plans) are not required to go through the planning commission. However additional expense fee may be charged as similar to the plats if the planning commission requires consistency for the preparation of a blue line.
The master deed establishes a Horizontal Property Regime per KRS381.815 & 381.810. Definitions regarding the horizontal property are found in KRS381.810 & recording requirements are listed in KRS381.835.
The document must have:
The property owner must sign the document, and the signature must be acknowledged (notarized).
The clerk shall request a return mail address.
The following documents and information are required:
A person who purchases a vehicle or brings a vehicle from another state is required to title the vehicle(s) within 15 days. If the owner of a motor vehicle does not reside in Kentucky, the vehicle shall be registered with the County Clerk of the county in which the motor vehicle is principally operated (KRS 186.020).
New residents titling vehicles in Kentucky must present the current out of state title. In some states, if the money were borrowed to purchase the vehicle, the lien holder would keep the title. In those cases, the County Clerk’s office must contact the lien holder and have the title sent directly to the County Clerk. Information concerning the lien holder must be submitted to the Clerk. While waiting for the title to be sent, a temporary one time (30 day) license plate may be issued. The owner must provide proof of insurance and current out of state registration before the temporary “tag” may be issued.
The following documents & information are required:
The following types of proof are acceptable:
If proof of sales tax paid is not available, presumed credit can be given on vehicles that are being titled in the same name. The owner must show proof of current registration from the other state. The credit is the same percentage charged in the other state and is applied toward the amount owed in Kentucky, which is 6% of the current trade-in value as listed in the NADA (National Auto Dealers Assoc.) Official Used Car Guide.
Mobile homes permanently attached to real estate may now be converted to real estate. Once the Mobile Home has been converted, the title is surrendered and can never be obtained.
The following documents and information are required:
A person who purchases a vehicle or brings a vehicle from another state is required to title the vehicle(s) within 15 days. If the owner of a motor vehicle does not reside in Kentucky, the vehicle shall be registered with the County Clerk of the county in which the motor vehicle is principally operated (KRS 186.020).
New residents titling vehicles in Kentucky must present the current out of state title. In some states, if the money were borrowed to purchase the vehicle, the lien holder would keep the title. In those cases, the County Clerk’s office must contact the lien holder and have the title sent directly to the County Clerk. Information concerning the lien holder must be submitted to the Clerk. While waiting for the title to be sent, a temporary one time (30 day) license plate may be issued. The owner must provide proof of insurance and current out of state registration before the temporary “tag” may be issued.
The following documents & information are required:
The following types of proof are acceptable:
If proof of sales tax paid is not available, presumed credit can be given on vehicles that are being titled in the same name. The owner must show proof of current registration from the other state. The credit is the same percentage charged in the other state and is applied toward the amount owed in Kentucky, which is 6% of the current trade-in value as listed in the NADA (National Auto Dealers Assoc.) Official Used Car Guide.
To renew your KY vehicle registration by mail or in person, you will need:
NOTE: You will be charged an additional $2 convenience fee for mailed-in renewals.Mail the above documents to:
Woodford County Clerk
103 South Main Street, Suite 120
Versailles, KY 40383
or bring them to the office in person:
103 South Main Street, Suite 120
Versailles, KY 40383
If you renew by mail you should receive your decals in about 7 business days.
ATTENTION Residents of northern Woodford County!!! For your convenience, a drop slot has been installed in the door of the Midway City Hall for you to drop renewal requests into. Please include all the required documents stated above. We will pick it up each morning, complete the transaction at our office, and mail it out the same day.
For all county residents, if you would like to leave your renewal requests after hours please use the Sherriff’s drop box located on the side of the courthouse by the door outside the Sherriff’s office. Please include all the required documents stated above. We will pick it up each morning, complete the transaction at our office, and mail it out the same day.
Your Kentucky registration renewal fee will be displayed on the registration renewal notice you receive from the Kentucky DMV. Your fee is determined based on the type of vehicle and license plate you have. Common registration renewal fees for vehicles with regular KY plates are:
**$10.00 of this initial issuance fee and renewal fee are voluntary contributions. All donations go to the Kentucky Department of Agriculture. For more information, please visit www.kyagr.com.This plate is not available for personalization.
For a full list of registration renewal fees for special license plates, visit the Kentucky Motor Vehicle Licensing website.
You will also need to pay the following additional fees if you renew your vehicle registration online or by mail:
Payment Options Include:
Cash, Certified Check, Cashier’s Check, Money Order, MasterCard, Visa, Discover* and Personal Checks from Woodford County Residents Only.
*On transactions of $59 and less a $1.50 processing fee will be added by the processor. On transaction totals of $60 and up the fee will be 2.49% of the transaction total.
The following documents & information are required:
Note: The Kentucky Transportation Cabinet, Title Branch will mail the updated title within 10-14 business days of application. (If a pending lien is filed, printing of the title is held for 30 days.)
A person who purchases a vehicle or brings a vehicle from another state is required to title the vehicle(s) within 15 days. If the owner of a motor vehicle does not reside in Kentucky, the vehicle shall be registered with the County Clerk of the county in which the motor vehicle is principally operated (KRS 186.020). Currently, there are several types of Kentucky Titles that have been issued. The procedures followed are based on what type of title the seller was issued. Titles issued after February 2000 have the assignment portion and vehicle transaction record form combined on the back of the Certificate of Title. These titles would not require the VTR form # TC96-182 in order to transfer a vehicle. Titles issued prior to February 2000 only have the assignment portion on back of the Certificate of Title and would require the VTR form # TC96-182 submitted along with the Title. The following documents and information are required:
Property tax: The owner of a vehicle as of January 1st of each tax year is responsible for the tax for that year. If at the time of transfer, the property tax has not been paid, the seller will be responsible for the tax. To avoid delinquent tax, it is recommended that the seller pay taxes at the time of transfer. If not, the seller will be sent notification by the Kentucky Revenue Cabinet of the tax due. This does not relinquished responsibility to pay property tax timely.
A six percent (6%) motor vehicle usage tax is levied upon the “retail price” of vehicles transferred in Kentucky. On used vehicles, the usage tax is 6% of the current average retail as listed in the NADA Used Car Guide or 6% of total consideration paid. On used vehicles, total consideration paid is the total given less any trade-in allowance, if applicable. Trade- in allowance applies to used vehicles only and the vehicle being traded must be previously registered in Kentucky. Usage Tax Exemptions are on the following types of Kentucky transfers:
| Charitable/Education Organization | Corporation/Proprietorship (LLC)* |
| Corporation/Subsidiary (LLC)* | Court Order/Will* |
| Dealer Registration | Grandparent/Grandchild |
| Husband/Wife | Local Government |
| Military Exempt* | Name Change |
| Parent/Child | Repossession* |
| State Government | Stepparent/Stepchild |
| US Government |
*Documentation must be provided
The repossession transfer must take place in the county of record where the lien is filed.
The following forms (can be located under Motor Vehicle forms) are needed to complete the transfer:
The fees are as follows:
The fees are:
Woodford County Clerk’s Office
Attention: Motor Vehicle Processing Center
103 South Main Street, Suite 120
Versailles, KY 40383
If you have lost your original title, you must apply for a duplicate title before any change of ownership; updates or lien recordings may be done. Application is made at your local county clerk’s office. The Kentucky Transportation Cabinet prints the title the following work day and mails the title to the owner. Duplicate titles cannot be picked up on a walk-thru basis.
Note: The Kentucky Transportation Cabinet, Title Branch will print the duplicate title the next business day and mail it to the owner. (If a pending lien is filed, printing of the title is held for 30 days.)
In order to junk a vehicle, the current license plate and title must be turned into your local County Clerk’s Office. The title must be clear of all liens and all property taxes must be paid or exonerated by the Property Valuation Administrator. There is a $1.00 fee to junk a vehicle.
If the title and/or plate have been lost, and the owner still has possession of the vehicle, Form #TC96-167 must be signed and notarized by the owner.
If the vehicle has been disposed of to a junkyard or another individual and the title is lost, a duplicate title must be applied for. Vehicles can be junked once the duplicate title is received.
You must get a signed affidavit from the PVA’s office prior to paying the $1.00. After you have completed those steps you should bring the title to the Clerk’s office for processing.